The screens

What a board actually sees on a Tuesday

These are from a working demo deployment for a fictional ensemble, the Maple Crossing Community Band — in its colors, not ours. Yours would carry your own.

The Rehearsal Letter board dashboard: next concert countdown, active musician count, next rehearsal, open tasks, funds raised, upcoming rehearsals and announcements.
The dashboard Next concert with a countdown and its program, the numbers a board asks about first, upcoming rehearsals, announcements, and a nudge when someone new has asked to join.
The Rehearsal Letter roster grouped by section — conductor, flute, oboe, bassoon, clarinet, saxophone — showing each player's status and fall and spring dues.
Roster and dues Grouped by section, with dues per term marked off in place. Import the spreadsheet you already have; export it any time you like.
The Rehearsal Letter concerts page listing upcoming performances with dates, venues and program repertoire.
Concerts and repertoire Each performance holds its own program, so next season's concert starts from a list rather than from last year's document.
The Rehearsal Letter sign-in screen, branded with the ensemble's own name and colors.
The front door Members sign in at the ensemble's address, under the ensemble's name. There is no third-party logo on the way in.

Concert programs New

The booklet the audience holds, built from the portal

The program is the one piece of paper every person in the hall reads, and it is usually the last thing anybody has time for. Someone opens last season's Word file the week of the concert, retypes the roster, guesses at the sponsor list and hopes the page count still comes out right. Rehearsal Letter assembles it instead, from the records the board already keeps — and it is part of the portal at every roster band, not a paid add-on.

The concert program builder: a concert selector, a format choice between folded booklet and flat letter pages, a list of switchable sections with a fill meter reading eight pages on two sheets, and a live preview of the cover.
Switch sections on, watch the page count Cover, notes, the program itself, the ensemble roster, biographies, sponsors, donors, acknowledgments. Each one reads live from the part of the portal that owns it, so the roster in the booklet is the roster in the system. The meter tracks how full each panel is and how many sheets that comes to.

It knows it is being folded

A folded booklet has to come out in multiples of four, and the pages have to be imposed — page one printed beside the last page, on the back of pages two and three — or the stapled result reads out of order. Choose folded booklet and the imposition is done for you, with the fold marked. Choose flat letter pages and you get plain 8½ × 11 sheets instead.

When the layout leaves spare pages, it says so and offers to put something in them rather than letting you find two blank sides at the printer.

  • Repertoire in performance order, with the intermission set as a property of the concert and its length printed
  • Roster by section, by chair from the published seating chart, or alphabetical
  • Donors pulled for the fiscal year you name, above the threshold you set
  • Sponsors listed by name only, which is what the sponsorship rules for exempt organizations require
  • Cover art uploaded and set above the type or behind it, with a photo credit
  • A web copy on the ensemble's own address, with the QR code printed next to the readable link
  • Lock it the day it goes to the printer, and keep every earlier version
A printed program page: the heading PROGRAM, then Second Suite in F by Gustav Holst and Maple Crossing Overture by Anneliese Fontaine, a centred rule reading INTERMISSION — 20 MINUTES, then The Thunderer by John Philip Sousa and Songs from the Silver Screen arranged by Hollis Barrow.

Printed from the browser. No design software, no separate account, nothing to re-key.

Included, not an add-on

There is no program tier, no per-show licence and no charge that arrives the week of the concert. It is in the annual fee at every roster size, from a twenty-five-piece band to a hundred-and-fifty-piece symphony.

That is worth stating because it is unusual. Most ensemble software stops at a repertoire list, or lets you upload the PDF you already made somewhere else. The systems that genuinely generate a program from their own records start at $100 a month plus a $500 integration fee, and the playbill services sell you a template licence per show on top of the printing.

See what the two numbers cover

White label, properly

It's the ensemble's portal, not a vendor's

Its own name, logo and colors throughout. Its own web address. Email that comes from the ensemble's domain, so notices don't land in spam behind somebody's personal Gmail.

It can also use its own words. A chorus that says singers and performances is not made to read musicians and concerts. A brass band that calls its rehearsal a practice gets to keep the word.

The public join page shown here is generated from the same branding — rehearsal night, venue, dues, instruments wanted — and drops inquiries straight into the board's recruitment list.

Ask what yours would look like

The public join page for the fictional Maple Crossing Community Band: an invitation to play, rehearsal details, instruments needed and an inquiry form.
The public recruitment page, branded to match.

Next step

See it with your own ensemble's name on it

Half an hour, no obligation. We'll walk your board through a working deployment and tell you plainly whether Rehearsal Letter fits how your ensemble already runs. Pick a time that suits you — evenings and Saturdays included.

Book a walkthrough See pricing