Pricing
Two numbers, both published. A typical sixty-piece band pays $600 a year — about ten dollars per player, recoverable inside dues without a debate about raising them. Every feature is in that price, including the concert program builder.
One-time setup
From$1,500
A fixed, itemized scope — the number your board votes on once. Payable in two installments if that suits the treasurer.
Founding rate Currently $750 for the first three ensembles — terms just below.
Then, every year
From$360
Set once a year at renewal from your active roster. Sign a clarinet player in February and nothing changes until the next renewal.
Bigger ensembles pay more in total and less per player. Your band is fixed at renewal from the number of active members on the roster that day.
| Active members | Per year | Works out to |
|---|---|---|
| Up to 30 | $360 | $12.00 per player |
| 31 – 60 most common | $600 | $10.00 per player |
| 61 – 100 | $840 | $8.40 per player |
| 101 – 150 | $1,080 | $7.20 per player |
| Over 150 | Let's talk | Quoted to the roster |
Only active members count. Alumni, board members who don't play, prospective players in the recruitment pipeline and dormant records are all free.
What legitimately pushes a quote above the starting figure
The setup fee is refundable
Every ensemble gets its own build, so we don't offer a free trial — a trial would mean doing the whole job for a board that hasn't decided. This is the same promise from the other direction: if within sixty days of go-live your board decides Rehearsal Letter isn't what it wanted, we refund the setup fee in full and you keep the export. No conditions, no reason required.
See how these two numbers compare to everything else a board could buy →
No tiers
The two numbers above are the whole price list. There is no Essentials, no Complete, no per-officer seat, and no feature that appears greyed out with a padlock beside it.
All of it. The concert program builder is part of the portal at every roster band, not an add-on and not a seat you buy per show — which is unusual enough to be worth saying plainly, because the other systems that generate a program from their own records charge a monthly fee for it.
Rather than ask you to take that on faith, the whole feature list is written out just below — every line ticked, because every line is included.
Every officer who needs an account gets one. A treasurer, a secretary, a librarian and five section leaders do not cost more than one login.
The reason is not generosity. A hundred-player ensemble and a twenty-five-player ensemble need the same features and differ only in scale, so the roster sets the price and the feature list stays whole.
The whole list
Every line below is in the price above, at every roster size. Nothing here is an upgrade, an add-on, or a seat you buy separately — so the useful exercise is not looking for what costs extra, it's looking for what's missing.
Next step
Half an hour, no obligation. We'll walk your board through a working deployment and tell you plainly whether Rehearsal Letter fits how your ensemble already runs. Pick a time that suits you — evenings and Saturdays included.